Merge pull request #1 from RITlug/master

Approved new policies

policy/constitution.tex

@@ -1,40 +1,40 @@
 \input{head.tex}
 \begin{document}
 
-\pagetitle{RITlug Constitution}{Updated October 15, 2013}
+\pagetitle{RITlug Constitution}{Updated April 26, 2014}
 
 \section{Name}
-The name of this organization shall be the RIT Linux Users Group (RITLUG).
+The name of this organization shall be the RIT Linux Users Group (RITlug).
 
 \section{Derivation of Authority}
-The RITLUG shall recognize that it receives its right to function as an Institute Organization from Student Government of the Rochester Institute of Technology in accordance with The Club Guidelines and The Student Government Constitution.
+RITlug shall recognize that it receives its right to function as an Institute Organization from Student Government of the Rochester Institute of Technology in accordance with The Club Guidelines and The Student Government Constitution.
 
 \section{Purpose}
 The purpose of the organization is to advocate, educate and provide a venue for discussion and promotion of the Linux Operating System, and Free and Open Source Software.
 
 \section{Rights and Responsibilities}
 \begin{subroutines}
-\item The RITLUG has a right to pursue any activities in achieving its stated goals and/or purpose, as long as those activities are not in violation of any rules and regulations of Student Government and the Rochester Institute of Technology.
-\item The RITLUG shall have at least one member of the Executive Board, or other responsible party present at each regularly scheduled club meeting.
-\item The RITLUG shall strictly adhere to all the rules and regulations of Student Government and the Rochester Institute of Technology.
-\item The RITLUG has the right to obtain a seat on the Club Review Board, in accordance with the policies of the Student Government Club Guidelines.
+\item RITlug has the right to pursue any activities to achieve its stated goals and/or purposes, as long as those activities do not violate of any rules and regulations of Student Government and the Rochester Institute of Technology.
+\item RITlug shall have at least one member on its Executive Board, or other responsible party present at each regularly scheduled club meeting.
+\item RITlug shall strictly adhere to all the rules and regulations of Student Government and the Rochester Institute of Technology.
+\item RITlug has the right to obtain a seat on the Club Review Board, in accordance with the policies of the Student Government Club Guidelines.
 \end{subroutines}
 
 \section{Membership}
 \begin{subroutines}
 \item Membership is open to regularly enrolled undergraduates, post graduates, faculty, staff and night students, in good standing with the Institute.
-\item Active members shall be those in good standing and who have met the qualifications set forth in the Student Government Club Guidelines. Only active members are eligible to vote.
-\item A member may resign by submitting the intention in writing to an officer of the executive board. It becomes effective upon submission.
-\item A member shall be declared inactive if he/she attends fewer than two official club activities within a given academic term. Exception is made for members on co-op.
+\item Active members shall be defined as those in good standing who have met the qualifications set forth in the Student Government Club Guidelines. Only active members are eligible to vote in elections.
+\item A member may resign by submitting the intention in writing to an officer of the Executive Board. It becomes effective upon submission.
+\item A member shall be declared inactive if he/she attends fewer than two official club activities within a given academic term. Exception is made for members on co-op, the summer term, and intersession.
 \end{subroutines}
 
 \section{Officers}
 \begin{subroutines}
-\item The duties of the officers in this organization shall be in order of rank: President, Vice-President, Treasurer, Secretary, and Eboard Member(s). Though the RITLUG (including Eboard) may choose to rename these positions.
-\item Qualifications for office shall be to maintain good academic standing as defined by R.I.T. (not on academic probation).  In order to be nominated for office, member must have been active in the club during the previous quarter (not including summer quarter).
-\item The officers shall be elected in the manner provided in the constitution and shall serve one calendar year beginning after elections.  Officers are eligible for re-election.
-\item No officer may hold more than one office simultaneously. Although they may take on the responsibilities of another office if the need is present.
-\item An officer may resign from office by submitting the intention in writing to the Executive Board.  The resignation becomes effective upon submission to the Executive Board.  Upon resignation, the Coordinator of club affairs must be informed.
+\item The duties of the officers in this organization shall be in order of rank: President, Vice-President, Treasurer, Secretary, and Executive Board (Eboard) Member(s). RITlug (and Executive Board) may choose to rename these positions.
+\item Qualifications for office shall be to maintain good academic standing as defined by R.I.T. (not on academic probation). In order to be nominated for office, member must have been active in the club during the previous academic term (not including the summer term and intersession).
+\item Officers shall be elected in the manner provided in the constitution and shall serve one calendar year beginning after elections. Officers are eligible for re-election.
+\item No officer may hold more than one office simultaneously, although they may take on the responsibilities of another office if the need is present.
+\item An officer may resign from office by submitting the intention in writing to the Executive Board. The resignation becomes effective upon submission to the Executive Board. Upon resignation, the Coordinator of club affairs must be informed.
 \item The Execuitive Board may appoint new officers and create new positions as they see fit, by unanimous vote.
 \end{subroutines}
 
@@ -42,39 +42,37 @@ The purpose of the organization is to advocate, educate and provide a venue for
 \begin{subroutines}
 \item There shall be at least one club advisor.
 \item Nominations for an advisor shall come from the floor, by any active member, the meeting after the officer election.
-\item The election of an advisor shall take place at the next business meeting, a simple majority necessary, in accordance with the elections guidelines set forth in Article XI.
+\item The election of an advisor shall take place at the next business meeting, a simple majority necessary, in accordance with the elections guidelines set forth in this Constitution.
 \item Only R.I.T. staff and faculty are qualified to become an advisor, unless with permission of the Coordinator of Club Affairs and or the Club Review Board.
-\item Upon resignation, the Coordinator of Club Affairs must be informed.
+\item If the club advisor resigns, the Coordinator of Club Affairs must be informed.
 \item The duty of the advisor shall be to ensure that the club follows Institute rules and regulations.
 \end{subroutines}
 
 \section{Duties of Officers}
+\subsection{President}
 \begin{subroutines}
-\item President:
-\begin{enumerate}
-	\item Preside over all regular and special meetings of the organization.
-	\item Exercise general supervision over regular club activities.
+	\item Preside over all meetings and activities of the organization, and the Executive Board.
+	\item Attend all general club meetings, designating an alternative member to attend meetings in the President's absence.
 	\item Appoint all committees, regular or special.
-	\item Preside over the executive Board.
-	\item Shall attend or send an alternative member to all general club meetings.
-\end{enumerate}
-\item Vice-President:
-\begin{enumerate}
-	\item Take over the duties of the President in the temporary absence of the President.
-	\item Be an ex-officio member of all committees within the club.
-\end{enumerate}
-\item Treasurer:
-\begin{enumerate}
+	\item Enforce all internal club policies.
+\end{subroutines}
+\subsection{Vice-President}
+\begin{subroutines}
+	\item Take over the duties of the President when needed or in the President's absence.
+	\item Act as an ex-officio member of all committees within the club.
+	\item Maintain all internal club policies and documentation.
+\end{subroutines}
+\subsection{Treasurer}
+\begin{subroutines}
 	\item Take over the duties of the Vice-President or Secretary in the absence of either, or both.
 	\item Supervise all financial transactions of the organization and keep all financial records.
 	\item Maintain regular contact with the Secretary of Finance of Student Government.
-\end{enumerate}
-\item Secretary:
-\begin{enumerate}
-	\item The Secretary shall take over the duties of the Treasurer in the temporary absence of the Treasurer.
-	\item The Secretary shall keep an accurate roll of members and keep the minutes of all meetings.
-	\item The Secretary shall be responsible for maintaining and updating all paperwork with Student Government.
-\end{enumerate}
+\end{subroutines}
+\subsection{Secretary}
+\begin{subroutines}
+	\item Take over the duties of the Treasurer in the temporary absence of the Treasurer.
+	\item Keep an accurate roll of members and keep the minutes of all meetings.
+	\item Be responsible for maintaining and updating all paperwork with Student Government.
 \end{subroutines}
 
 \section{Executive Board}
@@ -83,26 +81,25 @@ The purpose of the organization is to advocate, educate and provide a venue for
 \item The Executive Board shall be composed of the President, Vice-President, Treasurer, Secretary, and Advisors or equivalent titles if appropriate.
 \item The Executive Board shall meet as needed and report to the members at the following business meetings.
 \item The Executive Board shall fill any permanent vacancy of office by appointment, excepting the Presidency.
-\item In the case of a permanent vacancy in the office of the Presidency, a special election shall be held in the manner of annual elections AS SET FORTH IN THE CONSTITUTION.
+\item In the case of a permanent vacancy in the office of the Presidency, a special election shall be held in the manner of annual elections as set forth in the constitution.
 \end{subroutines}
 
 \section{Meetings}
 \begin{subroutines}
-\item Meetings shall be called as needed (or at least once a month, with the exception of Summer quarter) at a time and place determined by the Executive Board.
-\item The Annual meeting shall take place during spring quarter.  After the annual meeting annual reports to Student Government shall be presented.
-\item Special meetings may be called by the president upon 24 hours written notice to the members.
+\item Meetings shall be called as needed (or at least once a month, with the exception of summer term and intersession) at a time and place determined by the Executive Board.
+\item The Annual meeting shall take place during spring term. After the annual meeting annual reports to Student Government shall be presented.
+\item Special meetings may be called by a member of the Executive Board upon 24 hours written notice to the members.
 \item In order for any business to take place at a meeting, a quorum shall be presumed unless challenged from the floor by a member in good standing.
 \end{subroutines}
 
 \section{Elections}
 \begin{subroutines}
 \item Elections shall take place as needed.
-\item Nominations for office shall be made from the floor at the meeting prior to the annual meeting by any member in good standing. A person may be
-nominated for more than one office.
+\item Nominations for office shall be made from the floor at the meeting prior to the annual meeting by any member in good standing. A person may be nominated for more than one office.
 \item The order of election shall be President, Vice-President, Treasurer, and Secretary.
-\item Votes shall be cast by secret ballot, save for write-ins.
-\item Elections will be scheduled no less than two weeks in advance, during a regularly scheduled club meeting.
-\item Should students who are interested but technically not considered active voting members decide to vote, they may cast a write-in vote due by the time of vote. The eboard shall reach a consensus on the validity of each write-in on a case-by-case basis.
+\item Votes shall be cast by secret ballot, with an exception made for write-ins.
+\item Elections will be scheduled no less than one week in advance, during a regularly scheduled club meeting.
+\item Should students who are interested but technically not considered active voting members decide to vote, they may cast a write-in vote due by the time of vote. The Executive Board shall reach a consensus on the validity of each write-in on a case-by-case basis.
 \item Induction of new officers shall take place at the meeting after elections.
 \end{subroutines}
 
@@ -110,7 +107,7 @@ nominated for more than one office.
 \begin{subroutines}
 \item Any officer of this organization can be impeached.
 \item Impeachment may be initiated by petition, in writing, by 25\% or more of the active members, when presented to the members in a regular meeting.
-\item At the next meeting the accuser (members signing petition) and accuse’ (officer) shall present their case to the members.  After both cases are heard, a written vote shall be taken.
+\item At the next meeting, the accuser (members signing petition) and accuse’ (officer) shall present their case to the members. After both cases are heard, a written vote shall be taken.
 \item Conviction of impeachment shall require a 2/3 vote by the members in good standing present, a quorum being present.
 \item Conviction of impeachment shall cause removal from office and loss of all privileges thereof.
 \item The filling of an office vacated by impeachment shall be by a special election held in the manner of annual elections.
@@ -119,14 +116,14 @@ nominated for more than one office.
 
 \section{Amendments}
 \begin{subroutines}
-\item An amendment to this constitution may be proposed by any member in good standing, in writing, at any business meeting.  There must be copies of the amendment made for all members.
+\item An amendment to this constitution may be proposed by any member in good standing, in writing, at any business meeting. There must be copies of the amendment made for all members.
 \item The proposed amendment shall require a 2/3 affirmative vote by a voting quorum.
 \item Before the proposed amendment shall become operational it must be approved by the Coordinator of Club Affairs.
 \end{subroutines}
 
 \section{By-Laws}
 \begin{subroutines}
-\item Although it is recommended that written copies be handed out to all members, By-laws of this organization can be proposed verbally at any meeting by any member in good standing.
+\item Although it is recommended that written copies be handed out to all members, By-laws of this organization can be proposed verbally at any meeting by any member in good standing, and copies of all official policy will be available online.
 \item An immediate vote, after discussion, shall be taken by a show of hands and a simple majority is necessary for passage, a quorum being present.
 \item By-Laws do not require the approval of the Department of Club Affairs.
 \item There will be no hazing of any kind within this organization in accordance with the New York State Hazing Laws.
@@ -140,13 +137,12 @@ nominated for more than one office.
 
 \section{Hazing}
 \begin{subroutines}
-\item Any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with this chapter, as well as any action intended to  subject a member of the R.I.T.  community to personal humiliation is prohibited.
+\item Any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with this chapter, as well as any action intended to subject a member of the R.I.T. community to personal humiliation is prohibited.
 \item HAZING IN THE FIRST DEGREE (d120.16) \\
 A person is guilty of hazing in the first degree when, in the course of intentionally or recklessly engages in conduct which creates a substantial risk of physical injury to such other person or third person and thereby causes such injury. Hazing in the first degree is a Class A Misdemeanor. \\
 Effective date: November first, nineteen hundred eighty eight.
 \item HAZING IN THE SECOND DEGREE (d120.17) \\
-A person is guilty of hazing in the second degree when, in the course of intentionally or recklessly engages in conduct which creates a substantial
-risk of physical injury to such other person or third person. Hazing in the second degree is a violation. \\
+A person is guilty of hazing in the second degree when, in the course of intentionally or recklessly engages in conduct which creates a substantial risk of physical injury to such other person or third person. Hazing in the second degree is a violation. \\
 Effective date: November first, nineteen hundred eighty eight.
 \end{subroutines}
 

policy/head.tex

@@ -6,16 +6,20 @@
 
 \usepackage{titlesec}
 \usepackage{enumitem}
-\titleformat{\section}{\large\scshape}{\thesection}{0em}{}
-\titleformat{\subsection}{\normalfont\scshape}{\thesubsection}{0em}{}
+\titleformat{\section}{\Large\scshape}{\thesection}{0em}{}
+\titleformat{\subsection}{\large\scshape}{\thesubsection}{0em}{}
 \renewcommand*\thesection{Function \Roman{section}: }
-\renewcommand*\thesubsection{Subroutine \Roman{section}.\Roman{subsection}: }
+\renewcommand*\thesubsection{Parameter \Roman{subsection}: }
 
 \newcommand{\pagetitle}[2]{
-	\begin{center}
-	\LARGE {#1} \\[0.0625in]
-	\large {#2}
-	\end{center}
+	\begin{titlepage}
+	\vspace*{\fill}
+		\begin{center}
+			\Huge {#1} \\[0.0625in]
+			\LARGE {#2}
+		\end{center}
+	\vspace*{\fill}
+	\end{titlepage}
 }
 
 \newlist{subroutines}{enumerate}{1}

policy/server_use_policy.tex

@@ -1,59 +1,77 @@
 \input{head.tex}
 \begin{document}
 
-\pagetitle{RITlug Server Use Policy}{Updated October 12, 2013}
+\pagetitle{RITlug Server Use Policy}{Updated April 26, 2014}
 
 \section{Access Privileges}
 
-\begin{itemize}
-\item Ranking members of eboard and those deemed trustworthy by eboard may hold elevated privileges/access to elevated privileges (ie, sudo).
-\item Those with the ability to use elevated privileges will not use their access to violate the privacy of other members without due concern from eboard/RIT.
-\item Installing/making accessible new software or services needs to go through eboard and appropriate documentation for usage and files installed should be produced.
-\item Those with access to elevated privileges may modify server configurations and move data (in accordance with previous bullet) as necessary providing user privacy and copyrights are not violated.
-\item Accounts can be requested from eboard and will be created at the discretion of eboard.
-\end{itemize}
+\begin{subroutines}
+\item Members of the Executive Board and those deemed trustworthy by the Executive Board may hold access to elevated privileges (e.g. sudo).
+\item Those with access to use elevated privileges shall not use their access to violate the privacy of other members without probable cause as decided by either the Executive Board or the Institute.
+\item Those with access to elevated privileges may modify or move server configurations or data as necessary, without violating any other policies.
+\item Accounts may be requested from the Executive Board and will be created at the Executive Board's discretion.
+\end{subroutines}
+
+\section{Installation of Software}
+
+\begin{subroutines}
+\item Any installation of system-available software must be approved by a member of the Executive Board.
+\item Installation of software which must be run with elevated privileges must be approved by a majority of the Executive Board.
+\item The Executive Board shall decide the appropriate requirements for the documentation of newly installed software.
+\item If software is to be installed on one of RITlug's servers but not all of them, the newly introduced inconsistency must be documented and approved by unanimous vote of the Executive Board.
+\end{subroutines}
 
 \section{Resource Use}
 
 \subsection{Storage}
-\begin{itemize}
-\item Users may use storage space to store content assuming it does not violate club or school policies.
-\item Users may not use what the RITlug eboard deems to be excessive amounts of storage space
-\item Users may store content and source code produced by them and will retain copyright to said content, and do not grant RITlug any rights to use it without obtaining proper permission.
-\end{itemize}
+\begin{subroutines}
+\item Users may use storage space to store content as long as it does not violate club or Institute policies.
+\item Users may not use an excessive amount of storage space, as decided by the Executive Board.
+\item Users who store self-produced content or code shall retain the rights of said content and do not grant RITlug any rights for its use unless otherwise stated.
+\end{subroutines}
 
 \subsection{CPU/Memory}
-\begin{itemize}
-\item Users may use the RITlug servers for their own research/compilation/whatever tasks, but should consult with eboard prior to doing anything that may require a substantial amount of resources
-\item Users should monitor their running software or tasks so that they can be dealt with promptly in the event of a problem.
-\end{itemize}
+\begin{subroutines}
+\item Users may use the RITlug servers for their own research, compilation, and arbitrary tasks, but should not do anything that may require a substantial amount of resources without first obtaining permission from the Executive Board.
+\item Users should monitor their running software and tasks so that problems can be promptly resolved if they occur.
+\end{subroutines}
+
+\subsection{Network}
+\begin{subroutines}
+\item Users must not consume an excessive amount of network bandwidth.
+\item Users shall not use the RITlug servers to access content which is in violation of institute or club policy, even if said content is not placed on permanent storage.
+\item Users shall not use the RITlug servers to proxy activity which is in violation of institute or club policy on servers or networks.
+\item Users who consume enough network bandwidth to substantially disrupt the availability of the RITlug servers on RIT's network shall be given one strike after each instance of disruption. After the third strike, the user in violation will be given a notice of at least 24 hours to back up their data, after which their account will be deleted and their privileges will be revoked.
+\end{subroutines}
 
 \section{Service Use}
 
 \subsection{Task Scheduling}
-\begin{itemize}
-\item Users may not create scheduled system tasks without consulting with other eboard members
-\item Users may make use of their own personal crontabs for reasonable (at the discretion of eboard) tasks
-\end{itemize}
+\begin{subroutines}
+\item Users may not create scheduled system tasks without obtaining permission from the Executive Board.
+\item Users may schedule their own personal tasks, as long as said tasks do not consume an excessive amount of resources and follow all given policies.
+\end{subroutines}
 
 \subsection{Servers}
-\begin{itemize}
-\item Users may use webserver/ftp/etc services to serve content assuming it does not violate club or school policies and the user has permission to serve said content with regards to copyrights.
-\item Users will not use the servers to publicise content that RITlug deems offensive or otherwise in bad taste.
-\item The RITlug eboard can vote to remove or disallow content or use at any time
-\end{itemize}
-
-\section{VM Use}
-\begin{itemize}
-\item Virtual machines are governed by the previously stated policies
-\item The “Owner” of a VM will have root access to their VM
-\item RITlug’s eboard may vote to remove any VM’s that we feel violate school or club policies
-\end{itemize}
+\begin{subroutines}
+\item Users may publically serve content through the Internet as long as doing so does not violate any other policies.
+\item Users may not publically serve content for which they do not own the proper permissions and copyrights.
+\item Users shall not use the servers to publicise content that the Executive Board deems offensive or otherwise in bad taste.
+\item The Executive Board may vote to remove, revoke, or disallow server use, content distribution, or content storage at any time.
+\end{subroutines}
+
+\section{Virtual Machine Use}
+\begin{subroutines}
+\item Virtual machines are governed by the previously stated policies.
+\item The Owner of a virtual machine shall have root access to their virtual machine.
+\item The Executive Board may vote to remove any virtual machine at their discretion if they feel that it violates any of the above policies.
+\end{subroutines}
 
 \section{Removing Accounts/Data}
-\begin{itemize}
-\item The owner of the account/data to be removed will be given advance warning and opportunity so they can retrieve/backup their data before removal, except in cases where the data to be removed offends RIT/RITlug policies.
-\item Accounts and data will not be removed without first consulting eboard
-\end{itemize}
+\begin{subroutines}
+\item If data which is scheduled to be removed is not deemed overly offensive or in violation of Institute policy, the owner of said data shall be given an advance warning of at least 24 hours to retrieve or back up their data before it is removed.
+\item The above policy also applies to removed accounts.
+\item Accounts and data shall not be removed without first consulting the Executive Board or an official from the Institute.
+\end{subroutines}
 
 \end{document}